Photographs and Permissions

If you wish to take still or moving images of pupils participating in Creative Partnerships
projects you must have permission from their parents or legal carers. You should follow your
school or local authority’s policies and procedures from for doing this.
ADOs may wish to use these images to promote their work locally or nationally and to do so they will require your permission. Each ADO may have a different process for securing this permission, but broadly speaking they will need you to declare in writing that:
• you have been given permission to take the images by the parents or legal carers
• you grant the ADO permission to use the images for their purposes
ADOs might want to use the images for more than one purpose and/or to keep a copy of the images for a length of time. This information should be recorded on any forms they require you to sign. It is good practice for the consent to last for no longer than two years.

You should not grant permission for any use that contradicts that which you have obtained from parents or carers. For example, if your school consent form requests permission to use images of young people for one academic year, you should only give consent to the ADO to use those images during that year. If your school consent form requests permission to use images in publications or leaflets, you should not give consent to the ADO to use those images on their banners or website. If the ADO wants to use the images in ways not covered by your original consent form, you will need to get further permission from parents and carers before granting this usage.

Please consider carefully the implications of granting permission for images to be put on other websites and social networking sites. Make sure that parents or carers are aware of the potential consequences of the use of these media.

ADOs may want to take their own images of young people participating in Creative Partnerships projects for use locally or nationally. They will need your permission to do so, and the above guidance will apply. Please ensure that the photographer is never left alone with young people and that they are supervised at all times by a staff member. Images of Creative Partnerships projects are useful to the Creative Partnerships national office for promotion and advocacy purposes. Whether we wish to use existing images or commission new ones, we will always contact the ADO first, who may approach you on our behalf or may suggest we contact you directly. Creative Partnerships national office follows the policies and procedures of Arts Council England, which has separate forms for using existing images and for commissioning images. The forms request permission to store the images in an internal image bank and to use the images for a maximum of two years in a variety of different media.